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To-do lists seem pretty straightforward: A list of all of the tasks you plan to accomplish during any given day or week. And, really, there are few things more satisfying than drawing lines through each entry. Progress!

But, many times, they balloon to unrealistic levels, and we end up feeling overwhelmed and ineffective. That’s usually because we’re using them as a catch-all for every task that’s thrown at us. Instead, our lists should be derived from our larger goals and include tasks that move us toward those big-picture endeavors, says Robert C. Pozen, senior lecturer at Harvard Business School and Brookings Institution senior fellow. Pozen, author of Extreme Productivity: Boost Your Results, Reduce Your Hours, says some simple tweaks can make your to-do list a better productivity tool.

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